Whether you’re a small business, or a large corporation document tracking can help you make your life simpler. Document tracking is especially useful when dealing with confidential documents or documents that are essential to the success of a business. Document tracking can offer efficiency and security advantages, while also ensuring compliance with the regulatory requirements.
The term “audit trails” is used to describe a series or physical or digital records which chronologically record the journey of a document and its operational actions. This could range from the paper trail of a legal case to the digital records created by project management software. Audit trails are an aspect of document management. They assist businesses in complying with regulatory and industry standards, as well as ensure that confidential data remains secure.
A log file is used to create an audit trail. It contains all the information that was recorded over the course of the life of an electronic record. This includes what actions and commands were taken, who performed them, which resources and files were access, and how much time has passed between each event. This data is also date and time-stamped to provide an accurate picture of events.
In the event of a security breach within your organization an audit trail can be used to determine who was involved. This lets you quickly identify any suspicious activity and, if necessary, prevent future incidents. Many companies are worried about internal fraud, however an audit trail can reveal problems with hackers or ransomware.